Spring is the most popular time of year to clean and reorganize your house. However, you and your staff may spend just as much time in the office as you do your own homes. Why not apply the same principles here? Cleaning and organizing your office will help increase productivity and create a better working environment.
Reevaluate How Time Is Spent
Before making any changes, it’s very helpful to record how your office staff is spending their time. One method is to draw up a sheet with fifteen minute block intervals. Have staff enter how they spend their time for two or three days. Then take some time to analyze the data. On which tasks do people spend the most time?
Once you have the data available, decide whether or not you need to determine new priorities. If you create new priorities, you must effectively communicate them to your staff. Ensure that they understand which tasks are the most important. If anyone is spending too much valuable time on something that could be outsourced, you may need to reevaluate your structure.
Outsource Whenever Possible
Outsourcing is one of the best methods of alleviating the stress of your medical office team. The action allows your staff to better focus their energy, which can save your office time and money.
One of the best tasks to outsource is revenue management such as billing and collections. This frees up valuable time and allows your staff to spend more time on other projects such as patient care.
Declutter the Office
Disorganization and clutter hamper your office’s productivity. Take steps to reorganize areas that have become messy. If you don’t have an organization system in place, now is the time to implement one. If you do have one, does it need to be updated? Are there items that can be moved to storage? This helps get them out of the way and prevents them from cluttering space that should be reserved for day-to-day tasks.
Encourage Employee Involvement
Getting your employees on board is one of the most important parts of a successful spring cleaning. Make sure they understand your mission, and do your best to encourage them to join you. Remind them that it will make their day-to-day lives easier. Have them start by organizing their own desk and files, then set a time when everyone can work together to tackle the office as a whole.